June 10, 2023

Jll One

Sound of Information

Security Practises To Secure Your Business Email

15 Best Practices for Protecting Your Email with Security Gateway

In today’s times, hackers target websites as well as email servers. Organizations share important information on emails, and if a cyber-criminal gains access to it, it can face business or reputation loss or both. Hence, it is important to buy a business email account and ensure optimum security. When you purchase hosting for emails, the business email host ensures that the email server is secure. However, you can follow certain practices further to boost the security of your business email account, as listed below.

01: SMTP authentication

One of the most basic forms of securing your business email server is ensuring users need to use a login ID and password before sending an email. It is known as SMTP authentication. Hence, you can control who can send emails using your server.

02: Use a strong password

We frequently hear about email or other online accounts being hacked. But, what makes a password hackable? There are three mistakes that most users commit, leading to passwords being hacked:

  • The password is too short
  • It contains simple and easy-to-guess phrases
  • The password is created using the user’s personal information

 A strong password has the following aspects:

  • Lowercase and uppercase letters
  • One or more numbers
  • One or more special characters
  • No word or phrase that is simple or related to the user’s personal information

03: Use two-factor authentication

A business email account is more sensitive than a personal email account since critical company information is usually shared in official communication. Hence, ensuring that accessing a business email account is secured is your first line of defense against hackers. Two-factor authentication can help you add an extra layer of security. With this measure in place, the email user will have to enter the user ID, password, and a security code received via text on the registered mobile phone.

04: Increase awareness about phishing emails

Phishing is one of the most common ways hackers gain access to online users’ sensitive information. They send an email that looks like it is sent from a trusted source. Once a user opens it and downloads an attachment or clicks on a link and provides sensitive information, the user’s device or information is compromised. By increasing awareness about phishing emails among the email users of your organization, you can reduce these attacks. Phishing filter tools that can be used to prevent these emails from reaching your server too. 

Summing Up

Like websites, many people believe that email accounts that get hacked belong to large organizations of high-net-worth individuals alone. However, today, all companies and individuals face the threat of being hacked if proper security measures are not put in place. Hence, when you opt for professional email hosting solutions, talk to the provider and check the security measures to prevent an attack. Look for the best business email plan, follow the tips mentioned above and boost the security of your business email. Good Luck!